Fluxys Belgium N.v.
Call-off contract for electricity and instrumentation works
For your information: the text of this tender was originally written in EN.
1. Buyer
1.1 Buyer
Official name: Fluxys Belgium n.v.
Legal type of the buyer: Central government authority
Activity of the contracting authority: General public services
Activity of the contracting entity: Production, transport or distribution of gas or heat
1.1 Buyer
Official name: Fluxys LNG n.v.
Activity of the contracting entity: Port-related activities
2. Procedure
2.1 Procedure
Title: Call-off contract for electricity and instrumentation works
Description: As the independent operator of the natural gas transmission system in Belgium, Fluxys Belgium/Fluxys LNG/Fluxys Hydrogen/Fluxys c-grid has to execute some electricity and instrumentation works in order to maintain the optimal working of the installations. The call-off contract will be a 5-year agreement with different contractors.
Procedure identifier: aa5851dc-4cd3-47a1-82d2-9ed190f12c87
Internal identifier: CEAPN2403
Type of procedure: Negotiated with prior publication of a call for competition / competitive with negotiation
2.1.1 Purpose
Nature of the contract: Works
Main classification (cpv): 45311000 Electrical wiring and fitting work
Additional classification (cpv): 51112000 Installation services of electricity distribution and control equipment
2.1.4 General information
Additional information: Please consult the document ‘User Manual – process Upload Request – Qualification Phase’ for more information. A PDF of the request to participate and all requested annexes shall be uploaded on the Coupa Supplier Portal. Each candidate will have to request via procurement@fluxys.com access to the appropriate protected folder on this platform. The requests to participate shall clearly mention the candidate's full name, including the company number, VAT number, full address and legal form. Requests to participate must be structured as follows: 1. Name of Bidder 2. Legal form of company 3. Date of registration 4. Country of registration 5. Registration number 6. VAT number 7. Registered address of company 8. Person(s) authorized to sign contracts (together or alone) on behalf of the company [Surname, forename, title (e.g. Dr, Mr, Ms), function (e.g. Manager...) ] 9. Contact person: [Surname, forename, title (e.g. Dr, Mr, Ms), function (e.g. Manager...), phone number, address, e-mail] 10. Requested information about each above-mentioned selection criterium. […] 5. Lot
5.1 Lot: LOT-0001
Description: As the independent operator of the natural gas transmission system in Belgium, Fluxys Belgium/Fluxys LNG/Fluxys Hydrogen/Fluxys c-grid has to execute some electricity and instrumentation works in order to maintain the optimal working of the installations. The call-off contract will be a 5-year agreement with different contractors.
Internal identifier: Call-off contract for electricity and instrumentation works
5.1.1 Purpose
Nature of the contract: Works
Main classification (cpv): 45311000 Electrical wiring and fitting work
Additional classification (cpv): 51112000 Installation services of electricity distribution and control equipment
5.1.2 Place of performance
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Additional information: – Brussels region, Flemish region and Walloon region
5.1.3 Estimated duration
Start date: 2025-01-01+01:00
5.1.6 General information
Reserved participation: Participation is not reserved.
5.1.9 Selection criteria
Criterion: Type: Economic and financial standing
Description: The candidate must have the necessary economic and financial standing to perform the contract. 1) Proof of the candidate's economic and financial standing may be furnished by one or more of the following references: a. the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established; b. a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading. 2) The candidate must also provide evidence of relevant professional risk indemnity insurance. Minimum level(s) of standards possibly required: 1) In addition, the following financial ratio’s shall be met: a. Current ratio (i.e. current assets divided by current liabilities) must be above 1.0; b. Solvency ratio (i.e. equity divided by total assets) must be above 20%. This criterion applies to each member of the group in case of a group of economic operators. The candidate will provide a bank guarantee at first request [if ratio is insufficient (5% of the total contract amount, increased at sole discretion of contracting entity if economical situation is requesting for it)]. 2) The relevant professional risk indemnity insurance must have a minimum coverage of EUR 1,25 Mio EUR. Please note that If the candidate is awarded the contract, his professional risk indemnity insurance should be increased to a minimum coverage of EUR 1,25 Mio EUR.
Use of this criterion: Used
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion: Type: Technical and professional ability
Description: The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): Criterion 1: 3 references with experience in domain of Electricity & Instrumentation works: - No older than 5 years (provisional reception date), - Min. budget of 100k€ (in a single calendar year), - In an Oil/Gas or a Chemical industry, - Contact of reference (name, phone, email – no general phone nor email). Criterion 2: VCA certificate or similar for the scope of work (exclusion criteria). Criteria 3: Company organization: available personal (teams) + indication of number of Engineer E&I, team leader, first aid formed workers, E&I worker, HSEQ, calculator, brigadier. Criteria 4: - Statistics of accidents at work of the last 5 years, - Plan of action applied for safety, - Global Prevention Plan company.
Use of this criterion: Used
The criteria will be used to select the candidates to be invited for the second stage of the procedure
5.1.11 Procurement documents
5.1.12 Terms of procurement
Terms of submission: Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English, Dutch, French
Description of the financial guarantee: See "Scope of works"
Deadline for receipt of expressions of interest: 2024-03-18+01:00 14:00:00+01:00
5.1.15 Techniques
Information about the dynamic purchasing system No dynamic purchase system
5.1.16 Further information, mediation and review
Review organisation: President of the Court of First instance of Brussels
Organisation providing additional information about the procurement procedure: Fluxys Belgium n.v.
8. Organisations
8.1 ORG-0001
Official name: Fluxys Belgium n.v.
Registration number: 0402954628_2997
Postal address: Avenue des Arts 31
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Contact point: Mrs Ilse Lagaisse
Roles of this organisation: Organisation providing additional information about the procurement procedure
8.1 ORG-0002
Official name: FPS Policy and Support
Registration number: BE001
Postal address: Boulevard Simon Bolivar 30 Bte1
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Telephone: +32 2 740 80 00
Roles of this organisation: 8.1 ORG-0003
Official name: Fluxys LNG n.v.
Registration number: BE 0426 047 853
Postal address: Rue Guimard 4
Contact point: Mrs Ilse Lagaisse
Roles of this organisation: 8.1 ORG-0004
Official name: President of the Court of First instance of Brussels
Registration number: 0308357753
Postal address: Rue des Quatre Bras 13
Roles of this organisation: 11. Notice information
11.1 Notice information
Notice identifier/version: 0c462e45-b8bf-4429-be88-a25db896beb0 - 01
Notice type: Prior information notice or a periodic indicative notice used as a call for competition – standard regime
Notice dispatch date: 2024-02-09+01:00 00:00:00+01:00
Languages in which this notice is officially available: English
11.2 Publication information